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  • David Hajdu

AI-Powered Candidate Ranking and Selection

I used to easily spend 30 to 60 minutes preparing for and writing my notes, per interview.

I’m better prepared now and I rarely spend more than 5.

The reason I love to be involved in the interview process for senior positions at my company is because I really care about finding the absolute best people. Get this right and the rest of my role as CEO goes so much smoother.

Today we’re going to re-engage with Mai, my Talent Acquisition Specialist, and see how she streamlined our hiring process using AI, which in turn has allowed me to participate more in high-value activities, vs. reading and taking notes.

If you haven’t checked it out already, you might first want to read how she does resume screening, then come back here to learn about ranking and interviews.

Alright, let me show you how Mai employs AI to rank candidates effectively, ensuring we focus on the strongest contenders and enhance our interview process.


👋🏻 Meet Mai:

Job Title: Talent Acquisition Specialist at Talent Edge


Challenge: Mai’s challenges are two-fold. She must rank and prioritize interviewees and hold great screening interviews where she represents the company well.

As a recruiter, it’s important to build trust with each candidate, and the best way to do that is by understanding their background and tailoring questions accordingly. But that takes a lot of time.


💡 Solution: By incorporating AI tools like ChatGPT and Fireflies Mai streamlines and enhances the interview process. Here’s how she does it:


Five Steps to Streamlined Hiring:

  1. Ranking Candidates: Mai uses ChatGPT to rank candidates based on key criteria from her resume analysis, ensuring a focus on the strongest contenders, saving time, and reducing costs associated with lengthy hiring processes.

  2. Creating Interview Questions: Tailored questions generated by AI tools help Mai conduct insightful and targeted interviews, ensuring she identifies top talent with the right skills and experience.

  3. Analyzing Interview Answers: Fireflies records and transcripts the conversation and Chat GPT is used to analyze candidate responses for depth and alignment with job requirements, providing a thorough assessment that enhances decision-making.

  4. Creating Hire/No Hire Recommendations: Data-driven recommendations from AI support informed decision-making, ensuring the best candidates are selected quickly and efficiently.

  5. Creating Follow-Up Questions: AI generates follow-up questions to probe deeper into candidates’ skills and experiences, helping Mai clarify any ambiguities and make confident hiring decisions.


Crafting Tailored Prompt Frameworks with ChatGPT

Mai leverages ChatGPT to enhance her interview process by crafting tailored prompts that streamline her recruitment tasks. Here’s a detailed look at how she creates these prompts and transforms her interview process with AI tools:


Prompt Frameworks:

  1. Ranking Candidates: 💡 Prompt: "If you had to rank these candidates from the strongest to the least strong based on [Criteria 1], [Criteria 2], [Criteria 3], and [Criteria 4], how would you rank them?" 💡 Prompt: "Rank the following candidates on a scale of 1-5 for their overall performance based on [Criteria 1], [Criteria 2], [Criteria 3], and [Criteria 4] from their interview responses, resumes, and overall compatibility with the job profile. Please display the results in a tabular format."

  2. Creating Interview Questions: 💡 Prompt: "Generate interview questions for [Position Title] covering [Criteria 1], [Criteria 2], [Criteria 3], and [Criteria 4]." 💡 Prompt: "I will conduct a phone screen with [Candidate Name] for 15 minutes. Based on their resume and the job profile for the [Position Title] position, please help me create 5 questions for this round."

  3. Analyzing Interview Answers: 💡 Prompt: "Evaluate the interview responses of [Candidate Name] for the [Position Title] position, focusing on their strengths and weaknesses in relation to [Criteria 1], [Criteria 2], [Criteria 3], and [Criteria 4]. Highlight key strengths and areas for improvement based on their responses."

  4. Creating Hire/No Hire Recommendations: 💡 Prompt: "Based on the interview analysis and criteria for the [Position Title] position, generate a hire/no hire recommendation for each candidate."

  5. Creating Tailored Follow-Up Questions: 💡 Prompt: "Generate follow-up questions for [Candidate Name], who is advancing to further interview rounds for the [Position Title] position, based on initial interview insights. Focus on clarifying any ambiguities and probing deeper into their experiences and skills." 💡 Prompt: "Assuming [Candidate Name] has passed my round and will meet my Manager for a more in-depth interview about the experiences they gained, based on their resume and the phone screen results, please help me create some questions for this interview round."


Cracking the Code: AI-Powered Hiring for a Senior QA Automation Engineer

  1. Ranking Candidates: 💡 Prompt: "If you had to rank these candidates from the strongest to the least strong based on their knowledge of test automation, attention to detail, communication skills, and knowledge of mobile testing, how would you rank them?" 💡 Prompt: "Rate the following candidates on a scale of 1-5 for their overall performance based on their knowledge of test automation, attention to detail, communication skills, and knowledge of mobile testing from their interview responses, resumes, and overall compatibility with the job profile. Please display the results in a tabular format."

  2. Creating Interview Questions: 💡 Prompt: "Generate interview questions for a Senior QA Automation Engineer position covering knowledge of test automation, attention to detail, communication skills, and knowledge of mobile testing." 💡 Prompt: "I will conduct a phone screen with Hieu Nguyen for 15 minutes. Based on his resume and the job profile for the Senior QA Automation Engineer position, please help me create 5 questions for this round." 🎙️ Fireflies: Automatically record and transcribe interviews, ensuring detailed and accurate transcripts for review.

  3. Analyzing Interview Answers: 🎙️ Upload the summarized transcripts from Fireflies into ChatGPT for analysis. 💡 Prompt: "Analyze Hieu Nguyen's interview responses for depth, consistency, and alignment with the job requirements for the Senior QA Automation Engineer position." 💡 Prompt: "Evaluate the interview responses of these candidates for the Senior QA Automation Engineer position, focusing on their strengths and weaknesses in relation to their knowledge of test automation, attention to detail, communication skills, and knowledge of mobile testing."

  4. Creating Hire/No Hire Recommendations: 💡 Prompt: "Considering the overall assessment of these candidates’ interview and resume, provide a hire/no hire recommendation for the Senior QA Automation Engineer position."

  5. Creating Tailored Follow-Up Questions: 💡 Prompt: "Generate follow-up questions for Hieu Nguyen, who is advancing to further interview rounds for the Senior QA Automation Engineer position, based on initial interview insights. Focus on clarifying any ambiguities and probing deeper into their experiences and skills." 💡 Prompt: "Assuming Hieu Nguyen has passed my round and will meet my Manager for a more in-depth interview about the experiences they gained, based on their resume and the phone screen results, please help me create some questions for this interview round."


🧠 The Human Edge

While AI tools lay the groundwork, it’s Mai’s personal insight and dedication that truly elevate the recruitment process. Her deep understanding of the company’s culture and values, coupled with her ability to build strong relationships and provide personalized feedback, adds a layer of expertise that AI alone cannot achieve.


And the Winner is... Streamlined Hiring!

With AI in her toolkit, Mai has transformed her recruitment process, achieving unparalleled efficiency and effectiveness. The time she saves now goes into sourcing top candidates and refining the hiring experience. Non-tech roles are closed within three days, and tech positions in one to two weeks, significantly reducing costs and improving business outcomes.


ChatGPT’s Magic:

  1. Ranking Candidates:

ChatGPT's response ranking candidates

2. Creating Tailored Follow-Up Questions:

ChatGPT's response creating tailored follow-up questions

Transforming the Interview Process with AI

Wow, are you mind-blown? I do a few hours of interviews every week and I’m still mind-blown every time at how much better i have become.


Unlock AI-Empowered Talent with Talent Edge

Interested in transforming your hiring process with cutting-edge AI? Reach out to me on WhatsApp at 📲 +84 90 9958581. Let’s explore how our AI-empowered talent can drive your company’s growth and innovation.


👉 Check out our previous post on how Mai uses AI for resume analysis to see the first part of our journey here.


Follow our CEO Secrets: Prompt Library of People series on our website for more detailed case studies and inspiring stories.


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